The way you announce your pregnancy to your coworkers will vary significantly based upon your workplace culture and your relationships with your coworkers. When you shop through links on our site, we may earn an affiliate commission. Announcing the arrival of a new baby or multiples can be a very special experience. Telling current employees about the new hire will help make the new hire feel welcome and it helps create better work relationships. Wishing the 3/4 of you all the best! In most places I have worked, we pooled together for a gift and a card but if you want to send a card on your own to the new parents, then its a really thoughtful idea. So, we put out a call for qualified individuals to fill the position. AND your choice of 1 onesie with different slogans to pick from. (Name of contact) from HR will be putting together a gift basket for the family, please see her by Friday if you wish to contribute. I know that you will enjoy your new addition, and I wish you and your growing family much joy and happiness for the future. It is worth checking with your office to see if they are planning on doing something for your coworker. [employee name] is a volunteer at our local [program], [fun fact about employee], and [fun fact about employee]. Pregnancy is about 40 weeks overall, announcing it at about 14 weeks allows your work to prepare for your departure for a good 26 weeks or about 6 months. While you can use a template, there are still going to be some differences. Naturally, new hires expect warmth and acceptance when they resume in a new organization. Hello everyone,Please lets welcome the new member of our organization:Joyce AbrahamJoyce has been a part of the [name] industry for the past [number] of years and has worked with prominent brands such as [names]. Another way you can introduce a new employee is to schedule a team lunch or in a staff meeting. Make sure your team knows where and when they can say hello and welcome their new colleague. Extremely large companies might have many locations or buildings and only send notices to the involved location. I hope you love your time here. Liberty Mutual has been checking in with employees through regular surveys and virtual focus groups. In Texas, she worked for LongHorn Industries as the Administrative Assistant before going to the University of Texas in Austin for her Bachelor of Science degree in Human Resources. Employers should not assume that employees appreciate or even are fully aware of all the benefits available to them. Nancy Newcomer will be training [employee name], and Im sure youll see the two of them in the office during orientation next week so be sure to say hi. Here are a few cute gift basket options that you can have sent directly to your coworkers home: This new baby box perfect gift for that special mom or mom to be (it also comes in a boy version). It is my pleasure to announce that [Employee Name] will be joining our team as a [job title] on [start date]. Most new parents don't return to work immediately after the baby is born, so email announcements are a quick and efficient way to share the news with co-workers. If you have a health condition that precludes you from working at all, you may be able to take unpaid leave as a pregnancy accommodation or qualify for FMLA leave, which is also unpaid leave but preserves your job while you are off work. Cheap birth announcements are still simple to create and can include any of the email announcement wording suggestions. [Employee Name] will work with [Department/Team] to [brief description of duties, title, etc.]. Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. In addition to making the new hire feel welcome, the announcement email prepares the staff thats there for the new person. Simply add your baby's photo and customize the text. Alternatively, you could send a restaurant gift card that the new parents can use. Start with your HR person's first name if that's what people at your job call them. Other benefits that Lodin has seen become more prevalent include flexible-leave accommodations, family-building (fertility and adoption) services, paid employee sabbaticals, greater learning and development opportunities, and student loan relief. Try your best to share personally with those you work with most closely, and dont worry if you cannot get to everyone. I have scanned and attached his/ her birth certificate. Please log in as a SHRM member. Updated: Monday, February 27, 2023. Mary Sweeney, BSN, RN, CEN is an oncology nurse navigator and freelance medical writer. We won't send you spam. We've got a Code Cute New Dad Alert! The firm, she added, has "thrown the 'one-size-fits-all' benefits approach out the window" and, as others have done, expanded its benefits menu to include mental health services and backup child care reimbursement and support. Everyone at the company is so excited for you and wishes you all the best! We want pictures of the little angel! While Nancy tells us shes excited to be back in her hometown and near family, she will miss the rodeo. Send a gift or card to (Email Author's Name) desk by (Date) if you want in. These regulations apply to companies with 15 or more employees. You can learn about the specific regulations of your state here. 2002-2023 LoveToKnow Media. It is our responsibility to support and care for an ethical and dedicated employee of our company at this time. There are several ways on how to congratulate a coworker on the birth of their new baby. May God bless her and her baby. Nancy will be reporting to Janice Dickson and occupying the desk right outside of Janices office. I Am a Self-Taught Marketer with 10 Years of Experience. Of course, you want to acknowledge the safe and healthy delivery of the newborn baby as this is always a time to celebrate. Parent's Guide. I am pleased to inform you that [employee name] has been blessed with a baby. Florida International University New Employee Announcement Template. careers@domain.com. I have some great news. Template of New Employee Announcement Email. Were excited about [employees name] ideas for taking [company name] to a new level and incorporating TikTok videos into our repertoire. Your workplace is not allowed to discriminate against you because you are pregnant meaning they cannot fire you, deny you a promotion, refuse to hire you, or involuntarily reassign you because of a pregnancy. Ideally, you will share your news personally with your direct reports, assuring them that you will have clear plans in place to ensure your leave is not burdensome to them. The 'new employee announcement' email is generally part of the onboarding process. Next week or Next Monday], [number of new employees, e.g. Remember that if your coworker is on maternity leave, they may not have access to their work email. Mass email messages can help spread the news to people who may not be visiting you in those first days, such as co-workers and acquaintances. Announcing a new employee is an important step in the onboarding process and should be done on their first day. Keep the tone professional. $('.container-footer').first().hide(); They also raise productivity by over 70%, Glassdoor reports. You will find her in our marketing department on the fourth floor. Start your new employee announcement email with a clear and concise subject line. Email is often the best answer to the question of how to announce a baby's birth to office colleagues. A simple birth announcement is suitable for most workplaces and can be made in advance. SHRM Employment Law & Compliance Conference, Changing, Communicating Employee Benefits to Meet New Expectations, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences. Sending you much love and warm wishes at this happy time. Another good idea is to send a basket of baby goodies along with a congratulatory message. Born on (Birth Date), he weighed (Birth Weight) and measured (Birth Height). Being a parent is an extraordinary feeling, and we are glad that God has given her this tremendous opportunity to raise and shape a childs life. } Soft bristle baby brush This helps avoid awkward, uncomfortable, or intimate personal conversations in the event that you have a miscarriage within the first 13 weeks. Email Template Dear <SUPERVISOR NAME>: I wanted to notify you that I am currently pregnant with a due date of <DUE DATE>. First days are challenging, but, as an employer, you can ease the discomfort and make your employee feel welcome. You should also include the specific dates you'll be leaving and returning to work. You are going to make amazing parents and we all wish you good luck with your new little family! Whether you use a template or create a unique message, people generally appreciate the opportunity to share in your joyous news. The nice thing about sending a new baby card is that it will have a prewritten message inside which can help you to find the right words. If you dont see anything on the baby registry, consider sending a gift card to a store such as ToysRus or Buy Buy Baby. Home Letters Templates Inform Letters. Your little girl is here! These Three Words Describe Me in The Best Way. You shouldn't need to write a memo any longer than one page, even if the employee has a long and illustrious history with the company. If you dont get the chance to see [employee name] throughout the week, well be hosting a brief welcome coffee and donut break on Friday. You must know how to share the information about the birth of a baby. Several states have enacted their own legislation, which may provide you with additional protections. You can add in a photo of the new baby and use any of the suggested wording ideas by removing the "To" and "Subject" lines. It wasn't easy, but all (Height & Weight) of him/her made it in extraordinary health. You should include the name of the new employee, the date that they are starting, and their position with the company. No matter how big or small your company is, if youre looking for a rule of thumb here, make sure the email goes to people who interact daily with the new hire. [Employee name] will be joining us next [Start date] as the [Job title] and taking over our [job position]. Benefits Trends to Watch in 2023: Cost Containment, Mental Health and More. strategic values relating to expectations, 7+ Email Personalization Practices with Real Examples, 14 Reminder Email Examples For Every Situation (Templates), 11 Customer Survey Email Template Examples. In the United States, three main pieces of legislation govern your rights at work as a pregnant woman. Please purchase a SHRM membership before saving bookmarks. The survey received responses from 500 full-time employees and 500 HR representatives and senior leaders across the U.S. They will appreciate that others will know to expect them on their first day. Congratulations! Owen McGab Enaohwo is the CEO and Co-Founder of SweetProcess; an easy-to-use and intuitive business process management software founded in 2013 that makes it possible for company executives and their employees to collaborate together to quickly document standard operating procedures, processes, and policies. Mention your position as well. Take a gift and a card and make sure to sanitize your hands. We suggest saying something personal about the employee. Members can get help with HR questions via phone, chat or email. Mom, dad, and baby are doing great and expect to arrive home on (Date). Mention the date from when you will be re-joining the office and taking over your duties. Please do not remove any watermarks, crop, or edit any of my images without first obtaining written permission from me. How about this cute baby plant and card delivered right to their door? 100 Cool Pregnancy Announcement Ideas (You Will Love), Tips for Taking Better Maternity Shoot Photographs, 100 Maternity Photoshoot Ideas (Funny, Cute, Creative & More), Tell All Your Peeps: The 25 Best Easter Pregnancy Announcement Ideas, When to Announce Pregnancy (Should You Wait? Depending on how close you are to your coworker and your individual work environment, you can celebrate the new arrival in a number of ways, including: If you are invited to visit the new baby then we can assume you are in the inner circle! Everything you need to know about how and when to tell your boss you're pregnant. Here are some templates that you could use. Over the next few months, I plan to do the following: Of course, the date of the beginning of my leave may vary slightly due to the unpredictability of pregnancy, but I plan to give you as much notice as possible if any changes arise. Im so happy for you! Make clear, detailed guides for some of the more complex duties. I wanted to share this information with you early to allow for adequate time to prepare. The purpose of the email is to communicate acceptance of the new hire. Hey, did you hear (Employee Name) and his/her (Spouse, Partner, etc. At (Time) on (Date), the Stork Market hit its highest mark yet when (Baby Name) was born to (Parent's Names). That way, the new hire can better understand how things work in the company. Sending an a new employee announcement helps current employees prepare and help the new employee feel welcomed. [Employee name] will be joining us next [Start date] as the [Job title] and taking over our [job position]. In this article we will go over what yo put in the new employee announcement, provide examples of an email, and ways to make the new employee feel welcomed. employee introduction email. You may also use this template to summarize your follow-up email if you shared your pregnancy news in person. When the economy is unstable, employers are faced with difficult decisions around staffing, pay and benefits. We are all so thrilled for you on the arrival of your newest family member! should be sent a few days prior. Never miss an opportunity thats right for you. With great pleasure and delight, I announce that [mention the full name of the employee] has become a mother and has given birth to a sweet [mention the relevant gender] child. When discussing accommodations, it is important to note that pregnancy is not a reason not to meet job performance expectations. Enjoy these precious early days, and dont worry about work everything is under control! Do drop by and welcome her to the team.Regards,Director, People Operations[Name][Signature], To all staff.Joyce Abraham will join ABC to fill our open position in [insert department]. Whats the best professional advice youve ever been given. At this time, she deserves special treatment, and we must take care of her needs. The best part is, they named him/her (Baby Full Name)! Boosting Your Positive Outlook, hosted by Columbia University . Questions like the following can be fun and great conversation starters: Where would you like to travel somewhere youve never been? When youre finally ready to spill the beans, here are some tips on how to do it well. Do it in the way that feels most natural to the employment environment, whether its sharing privately on a one-on-one basis or bringing cake into the break room with a celebratory baby on board announcement. If the person is not as close with you, but still on your team or in your circle of friends, then a more formal message would be appropriate. How to write an email to HR Follow these steps to compose a professional email to your HR representative: 1. However, if you say the right thing, it is sure to be well-received! In the meantime, I am committed to doing as much as I can to prepare for my absence. What To Do When You Feel Unappreciated At Work, How To Deal With A Passive Aggressive Coworker, Transfer Request Letter And Email Examples, What To Do When You're Overqualified For The Job, What to Include in a New Employee Announcement Email, Example of New Employee Announcement Email, Template of New Employee Announcement Email, Tips for Creating a New Employee Announcement Email. If youre going to do something like this, the key is making sure its the same questionnaire for all new hires. To increase workplace flexibility, PwC has instituted a number of new offerings, including: The idea that benefits will be valued differently by different workforce segments is something that Evive, a digital engagement and communication technology firm, discovered through its annual National Employee Journey survey, said Elisabeth Duncan, vice president of HR at the firm. Assistant, Nancys responsibilities will include handling our organizations daily administrative duties. Your session has expired. Enter your email address Enter your due date or child's birthday Trying to conceive? The new family is expected home on (Date). An approximation of your maternity leave dates. With it, other team members fully understand that the company has a new hire, and they could tell the department and level.Acknowledging the new employees presence and the value they bring to the organization gives a head-up to everyone. After all, a pregnancy announcement can signal significant changes for your coworkers, too. Upcoming Exclusive Columbia University Webinar. If you see Joyce around the office, ensure you extend her a warm welcome. Or perhaps they will simply reach out to the new person to let them know theyre welcome there. It could be embarrassing. That's such a great name, I wish I thought of it. (Employee Parent Name) and (Partner's Name) have granted me the honor of introducing you to their newest addition, baby girl (Baby's Name). I am happy to share this good news with you all. Especially in an email to your workplace, too much information in the photo is not recommended. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organizations culture, industry, and practices. I wish her motherboard blesses her with profound happiness. When employers asked employees to rank the benefits they don't yet have but would most like to receive, Duncan said, responses differed across generations, with the most-desired benefits as follows: The only commonality across the four generations was a desire for a four-day workweek. If this is your company policy, youll want to include that in the email as well. You can contact her on extension [extension number] or [insert email address].Regards,Director, People Operations[Name][Signature], Greetings everyone,I hope this email finds you well. Michele is a mom and aunt that has 15 years experience in children's programming coordinating daily activities, lesson planning, and leading lessons for infants. A serious and professional office warrants a different type of message than an informal one. The Employee Assistance Program (EAP) offers confidential, no-cost counseling to you and your family, 24 . Before sending a new employee announcement, send the new employee a questionnaire to help you fill out any information of the announcement. While the new employees welcome message is to address the new employee here, you ensure that your touch points include the purpose of sending the welcome email and communicating some strategic values relating to expectations, requirements, and confirmation of important dates and designation. Ideally, new employee announcements. Warm congratulations on your new role as proud parents! How to UseWhite Noise toHelp Your BabySleep. Accommodations are ways to help you meet performance expectations, not lower the existing standards. Although my vision and ability to speak aren't fully developed, I look forward to meeting you in the near future. Employees' preferences for benefits have changed. Here's how long baby should share your room and some techniques for getting better sleep while they're there. New employee announcement email. Marketing | Branding | Blogging. Jim Danner Some examples of accommodations for pregnancy-related limitations include: Your employer is not allowed to charge you for any costs associated with your accommodation or reduce your pay as long as you are still doing your regular job. I know you two will be incredible parents and a lifetime of happiness with your new baby. Before telling your boss youre pregnant, its ideal if youve given thought to the following and can communicate your plans clearly: If you announce your pregnancy to your boss over email, consider using the following template. Workplace emails should be short and simple. We just heard the wonderful news today, and are all so excited for you. Please call ahead before stopping by. His target date for completion of the course is next May. A letter to inform about a babys birth should be started with a polite greeting to him or her. Reprieve from certain non-essential work duties. Its best if you keep your announcement to one page or even just a few short paragraphs. Speaking from someone who has been on the receiving end of coworker well wishes two times, it truly is the thought that counts. Storks were high, then they dropped low to deliver this (Weight, Height) little bundle of joy before going high again. Please enable scripts and reload this page. ]Please join me in extending a heartfelt welcome to Joyce as she begins her journey at ABC Company.Ive attached her photo to help you recognize her when you see her around.Regards.Director, People Operations[Name][Signature], Dear all,Im pleased to announce that Joyce Abraham will join ABC Company in the newly created policy analyst position.She comes to us from XYZ Company, where she led Policy and Partnership and drove much impactful cultural diversity and digital inclusion projects.As an employee of (company name) company, we want you to know that your career aspirations and development are super important to us.We are not just being nice. We truly understand that your job satisfaction contributes to ABCs increased productivity and the level of job quality that the department expects.During this week, Joyce will be seeking input from each of you to gain clarity as to our culture. I would love to know about it. I congratulate [employee name] for entering the beautiful phase of a womans life. Dear [mention reference to all employees]. Hand-knitted white bunny rattle He/She has previously worked at/in [work . One way you can do this is by announcing the employees arrival before they start. (Insert Baby Photo) Yeah, can you believe they had a boy/girl? If you want to inject some humour into your new baby email, then tread carefully so you dont say the wrong thing. CEO Willowbury Industries, Subject Line: Welcome [Employee name] to [Company name]. I cant believe he is finally here. What Is Human Resource Development (HRD)? Write your full name and mention the department in which you are working. If he/she doesn't bring a smile to your face, we'll give you a full refund of all the hugs, well-wishes, or gifts you gave him/her. var currentUrl = window.location.href.toLowerCase(); Idea #4: Post a Photo of New Hires on the Office Wall. For example, you could write, "Dear Mr./Ms. Heres an email example that will make them definitely not miss the office watercooler! Composing a mail to inform the boss about the birth of your child, begin by greeting him or her. Some perks are no longer highly valued or even relevant. While concluding the letter, say you are grateful for have been allowed maternity leave of so many days (mention the number of days). Email Subject Line: Welcoming new team members at [Company_name] Hi all, I am very pleased to announce that our team is growing. How to Say 'Congratulations' When a New Baby Is Born, Welcoming a new baby into the world is a community affair. She will work as a business writer in the content department. Enjoy the newborn snuggles! Idea #3: Throw a Party for the Newcomer. To start, she is assigned to the templates team . On [date] at [time] she has become a mother of a [boy/girl]. No, a new employee announcement doesnt have to be an email, you can announce in another ways. This letter template has all the necessary details to guide you to structure the letter to inform the birth of your colleagues baby. Please try again later. [Company name}. If you are already mailing out birth announcements, consider sending one to your workplace if it is large or one to each co-worker if there are fewer than 20 employees.
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